A&R and Manager Advice

Record Label A&R Emails

Record Label A&R Emails

Every artist and producer dreams of getting noticed by a record label A&R (Artist and Repertoire). These executives are the gatekeepers to the industry, the ones who decide which acts get signed and which don’t. But just how do you get their attention? Emailing them directly is one way, and this guide will provide you with valuable insights on how to do it effectively.

Record Label A&R Emails Table of Contents

Frequently Asked Questions

Understanding Record Label A&R

What is Record Label A&R?

In the music industry, A&R stands for 'Artists and Repertoire.' These are the individuals who act as a bridge between an artist and a recording label. Their primary role is talent scouting and overseeing the creative process of recording music.

Why are they important?

Getting signed by a record label can be a game-changer in an artist's career. It provides the resources and platform to grow and release music on a larger scale. Therefore, getting your music in front of A&R executives is crucial.

Tips for Sending Emails to A&R

Following are the tips to craft an effective email to an A&R executive:

Do Your Research

Identify the labels that align with your genre and style of music. Once you've narrowed down a few, find the A&R representatives who are associated with these labels. LinkedIn, company websites, and music industry directories can be helpful tools.

Write Hit Songs Like a Professional Songwriter

The ultimate songwriting tool that takes your creative vision to the next level! With just a few clicks, you can unleash your inner songwriter and craft a hit that's uniquely yours. You own it.

Example: Pop, Rock, Rap, Electronic, R&B, K-Pop, Drill...
Example: Happy, sad, inspirational, romantic, gritty...
Example: Love, loss, overcoming adversity, party, faith, personal growth, reflection...
Example: Kendrick Lamar, Drake, Grimes, Beyonce, Billie Eillish, Pink Floyd, BTS ...
A bridge is used to provide a new perspective or shift in your song's mood

Make it Personal

Nobody likes generic emails. Make your email stand out by tailoring it to the specific A&R representative. Mention what you admire about the label, how your music aligns with their current artists, and why you'd be a good fit.

Keep it Short and Sweet

A&R executives receive a ton of emails daily, so it's crucial to keep your message concise and to the point. Briefly introduce yourself and your music, and make sure to include a link where they can quickly listen to your work.

Professionalism is Key

Remember to maintain professionalism throughout your email. This includes not only your language tones and phrases but also your email address. Make sure to use a professional email address and not a casual or inappropriate one.

Follow Up

Don’t be discouraged if you don’t hear back right away. Politely following up after a couple of weeks is acceptable. It shows your determination and keeps your name fresh in the recipient's mind.

Record Label A&R Emails Example:

Suppose you're an Indie-artist wanting to share your music with the A&R executive of an Indie-record label. Your email might look something like this:

Subject: Fresh Indie Folk Act: My Band Name

Dear [A&R Executive's Name],

I hope this email finds you well. My name is [Your Name], and I'm part of an indie folk act called [Your Band].

We admire [Record Label’s Name] for promoting authentic indie music and appreciate the work done with [Insert names of bands they've worked with that you admire]. Our music shares a similar spirit, and I believe we could make some great harmonies together.

We recently released our new single [song name], and it has attracted some organic attention online. Here’s a link to our song: [insert link].

Looking forward to hearing your thoughts.


[Your name]

Frequently Asked Questions

What is an A&R in a record label?

A&R stands for Artists and Repertoire. The A&R department is responsible for discovering new talent, developing artists, and overseeing the process of recording albums. They are the bridge between the artist and the record label, ensuring that the label's sound and the artist's vision align.

Why is contacting an A&R important for up-and-coming artists?

Reaching out to A&Rs is crucial for up-and-coming artists because these industry professionals have the expertise and connections to significantly boost an artist's career. By getting on an A&R’s radar, an artist can gain valuable guidance, access to resources, and potential contract opportunities.

How can I find the right A&R email address for my genre of music?

To find the appropriate A&R email, research labels that focus on your genre, check their websites, and look for A&R contact information. Music industry directories and networking at industry events can also provide specific email contacts.

Is there a best time to send a demo to an A&R email?

While there's no universally "best" time, it's generally advisable to send demos early in the week, avoiding holidays and busy industry times, like award season. The key is to send it when A&Rs are most likely to be checking their emails and have the time to listen.

What should I include in my email when sending a demo to an A&R?

Your email should include a brief and compelling introduction, a clear reason why you're contacting them, and a concise pitch of your music. Attach or link your best demo and any relevant press materials or accolades. Make sure to personalize the email and keep it professional.

How many songs should I send to an A&R?

It's recommended to send one to three of your best tracks. This shows your range without overwhelming the recipient. Quality over quantity is key when trying to catch an A&R representative's attention.

Should I follow up on my email if I don’t receive a response?

Yes, it's acceptable to follow up if you don't receive a response. Wait for about two weeks before sending a polite and brief check-in. Continuous, pestering follow-ups are not recommended and can be counterproductive.

What should I avoid in my email to an A&R?

Avoid lengthy emails, sending large attachments, using generic greetings, making unrealistic claims, and expressing entitlement. Keep your email professional, personal, and to the point to ensure its effectiveness.

How important is a subject line when emailing an A&R?

The subject line is crucial as it's the first thing an A&R will see. It should be attention-grabbing, relevant, and indicative of the purpose of your email. A well-crafted subject line can significantly increase the chance of your email being opened.

Will an A&R listen to unsolicited material?

Some A&Rs do listen to unsolicited materials, though it's becoming less common. Always check if the label accepts unsolicited demos before sending, and if so, make sure to follow their submission guidelines to the letter.

Is it better to have a professionally recorded demo or is home-recorded fine?

A professionally recorded demo can make a great first impression, but A&Rs mainly look for potential in the music and artist. A well-produced home recording can be sufficient if it showcases your talent and is of good audible quality.

Can social media presence affect an A&R's decision?

Yes, a strong social media presence can affect an A&R’s decision as it demonstrates your ability to build and engage with a fan base. However, keep in mind that the quality and originality of your music are usually the most critical factors.

What is demo submission etiquette when dealing with A&Rs?

When submitting a demo, always be respectful and professional. Follow submission guidelines, include a tailored email, state your intentions clearly, and be patient in awaiting a response. It's about making a connection, not just a transaction.

Will A&Rs provide feedback on demos?

While some A&R representatives may provide feedback on submissions, it is not guaranteed. A&Rs are often overwhelmed with the volume of demos they receive, so providing individualized feedback can be challenging and is not typically expected.

Should I include a press kit with my demo?

Including a press kit or electronic press kit (EPK) can be beneficial as it provides the A&R with additional context and information about you as an artist, your accomplishments, and your branding. Keep it concise and relevant.

How do I know which record label's A&R to target?

Research labels that align with your sound and ethos, and target A&Rs within those labels. You can also look at artists similar to you and see which labels they are signed to as a starting point for appropriate A&R targets.

What's the role of a press release when contacting an A&R?

A press release provides A&R representatives with a snapshot of your recent achievements and upcoming projects. Including it in your submission can bolster your professional image and demonstrate the seriousness of your career.

Is it advisable to call a record label directly to speak with an A&R?

It's generally not advisable to call A&Rs directly unless you have established a prior connection. Unsolicited calls can come across as unprofessional and disruptive. Adhere to the preferred contact methods stated by the label.

How do I tailor my email to stand out to an A&R?

To tailor your email, do your research on the A&R and the label. Mention any mutual connections or specific reasons you chose their label. Keep the email focused, personalized, and in line with the brand and interests of the label and the A&R.

Do A&Rs require exclusivity when sending demo submissions?

Some A&Rs or labels may request exclusivity when accepting a demo submission, meaning they prefer that you do not simultaneously submit your demo to multiple labels. Always check the label's submission policy beforehand.

If rejected by one A&R, can I still submit to other A&Rs within the same label?

Generally, it's not advisable to submit to multiple A&Rs at the same label, especially after a rejection. This can come off as disrespectful of their decision-making process. It's better to refine your demo or music and seek opportunities at other labels.

Can I submit previously released music to an A&R?

While A&Rs generally look for unreleased fresh talent, submitting previously released music is acceptable if it showcases your best work and has achieved some success. Ensure you still own the rights to the music when submitting it.

And there you have it - a comprehensive guide on the best practices when sending emails to A&R reps. Remember, first impressions matter, so make sure your email showcases your talent, professionalism, and drive. If you found this post useful, then don't forget to share it with fellow aspiring artists! Explore more guides on Lyric Assistant to take your music career to the next level.

Music Industry Insider 2024: The Ultimate Contact Database

Unlock the key to your music career. This game-changing resource puts over 3,000 of the most influential music industry contacts at your fingertips.

Connect directly with the top A&Rs, Music Managers, Producers, Record Labels & Booking Agents who can elevate your music to new heights. With all the content information you need, including email addresses and phone numbers. Don't just dream of success, make it a reality.

Embrace Music Industry Insider and open doors to limitless opportunities in your music journey.

trustpilot 1

Music Industry Insider 2024: The Ultimate Contact Database

Unlock the key to your music career. This game-changing resource puts over 3,000 of the most influential music industry contacts at your fingertips.

Connect directly with the top A&Rs, Music Managers, Producers, Record Labels & Booking Agents who can elevate your music to new heights. With all the content information you need, including email addresses and phone numbers. Don't just dream of success, make it a reality.

Embrace Music Industry Insider and open doors to limitless opportunities in your music journey.

trustpilot 1


About Toni Mercia

Toni Mercia is a Grammy award-winning songwriter and the founder of Lyric Assistant. With over 15 years of experience in the music industry, Toni has written hit songs for some of the biggest names in music. She has a passion for helping aspiring songwriters unlock their creativity and take their craft to the next level. Through Lyric Assistant, Toni has created a tool that empowers songwriters to make great lyrics and turn their musical dreams into reality.

Related Posts